1. Your personal data – what is it?
‘Personal data’ means information about a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in a data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation 2018 (the “GDPR”). From 25 May 2018, all charities, along with other organisations, must comply with the GDPR’s requirements.

2. Who are we?
The Trustees of Carelinks are collectively the data controller. Our contact details are given in section 9 below. The trustees decide how your personal data is processed and for what purposes.

3. How do we process your personal data?
Carelinks complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure; and by ensuring that appropriate measures are in place to protect personal data.

We only hold personal data that we have a genuine need for, and only with your agreement and, with your help, ensure that the data is up to date and accurate.

4. What personal data do we hold, and why?
The data that we hold are:

• The email addresses of those who receive our regular Carelinks and pastoral emails
• The names and addresses of those who receive the Gospel News magazine
• The names, addresses and (where appropriate) Gift Aid declarations of donors. The details of new donors may also be added to the mailing list for Gospel News.

We take your privacy seriously and will use your personal data only to send you information that you have asked to receive and, in the case of our donors, to send receipts and to administer donations given under Gift Aid.